electronic Health Record systems are key in the operation of significant
activities in any health institution. Automated admissions, payments, and discharge
contain essential data that if lost in any instance might have detrimental
effects (Wu and Li 1207).
As such, data safety, backup, and recovery is vital for system administrators. Data
backup entails making copies of existing data on another location. This makes
sure data is secured in multiple instances in different storage locations. In
this regard, data recovery refers to the process of retrieval of the backed up
data to restore and make it usable. Effective EHR systems should be secure from
unauthorized access as well as offering reliable data back up and recovery
Implementation of an EHR system requires
secure data backup and recovery measures. Data backup and recovery in
healthcare is a critical factor owing to the issues surrounding cybersecurity
and data recovery after a loss. Some causes of data loss are security threats
and attacks, theft, and natural disasters such as hurricanes (Hussein and Arafat). A working Data
backup and recovery plan is one of the primary requirements of any healthcare
Information Technology infrastructure.
Natural disasters are sometimes unexpected,
and, therefore, there is a need to take caution against such eventualities by implementing
the right mechanisms for data backup and recovery. Some of the strategies to
ensure the safety of data safety include; Deploying the EHR in the form of
Software as a Service (SaaS) and the use of remote backup sites.
as a Service
Introduction of cloud
computing has led to the development of software-based infrastructure in
organizations. Software as a Service refers to a cloud infrastructure where
development and hosting of an application are done by a third party provider (Hussein and Arafat 79).
The customer can then access the application remotely via a web portal from any
location. SaaS makes provision for automatic
backups and real-time access to data possible at any time. In case of a natural
disaster, there is a guarantee to access data irrespective of damage to the
hardware components in the healthcare institution. This method is efficient and
provides data safety. With SaaS, the healthcare facility records their
activities on the software under the Pay-as-You-Use basis. The organization
will only pay for what they need to use, and amount of disk space required data
Another option for safer data backup and recovery is the use of remote data center for backups. A healthcare facility might build a data center away from the facility or pay for third-party data centers (Wu and Li 1210). While running the EHR system in their premises, the server is connected to the remote data center where they can schedule regular periodic backups. In this case, a system database image is created on the remote server. In case of disasters such as hurricanes, the system administrators can easily carry out data recovery. The probability that disaster will occur concurrently at the data center and the facility is minimal. With the backup systems in place, the health care center will be free of worries of losing data in events of natural calamities. As such, this will guarantee secure data and operation of the EHR system is in place.
A proper IT infrastructure with disaster management mechanisms leads to stable operation in healthcare organizations. System administrators should always be concerned with the safety of data stored in EHR system. Efficient data backup and recovery mechanisms such as use of remote serves and SaaS should be part of the implementation considerations. No one would wish to lose historical data and information for the purpose of future forecasting. Therefore, data must be guarded with highest level of safety and security while using EHR system.
Hussein, Sherif E., and Hesham Arafat. “An Open
Cloud Model for Expanding Healthcare Infrastructure.” Nebula, vol. 4,
no. 9, 2013, pp. 79–83.
Wu, Zi Qiang, and Hui
Li. “Analysis of Data Backup and Recovery System.” Applied Mechanics and
Materials, vol. 631, Trans Tech Publ, 2014, pp. 1207–1210.
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