This is the full instruction, you guys only have to write about the third partCostsaving
Below, Iâve included a list of major topics and some specific questions related to each. These questions are designed to help
guide your writing. Your reports will be graded based on how well you address each major topic. However, the questions Iâve
listed under each topic are just general ideas to consider when crafting your reports. Donât feel obligated to address each
question specifically or limited to only addressing these questions. You donât need to use these headings or organize your
report in this way. Organize your work in the way that makes the most sense to you. Again, these are simply ideas to help
guide your writing.
Nature of the Organization
This section will tell us about the organization. Give us enough background to add context to the budget documents and the
proposals you will be discussing later. But, donât focus too much of your presentation on this section of the report.
â¢ What type of agency is it? What do they do? Why is it important that they do that? What is their mission statement? Do they
have a comprehensive plan? Do they follow it?
â¢ How well does the agency preform? Does it typically meet its performance targets? Does congress or the American people
like it? Is it constantly facing cuts or attacks on its mission? Is it a wellloved
agency with generous public support? Why and
how was the agency started? How has it changed since it began?
â¢ How big is the agency? How many employees? Has it been growing or shrinking? How big is their total budget? Is it bigger
or smaller than similar organizations?
â¢ Have they recently faced tough times or budget related issues? If so, what were the major contributing factors?
â¢ Are they (or should they be) concerned about anything coming up in the near future?
The Budget Documents
In this section, you will describe and analyze the budget documents. Remember to include samples from the documents to
illustrate your points.
â¢ What type of budget did you find? Lineitem?
Performance? Program? Why do they use that format? What are the benefits of
that format for your organization? Should they be using a different format? Why? What value would using a different format
add to the process?
â¢ Describe the agencyâs budget process. Do they use a zerobased
approach? How do they involve citizens in the process?
Can you trace the path of a program from proposal to appropriation?
â¢ Describe the most recent budget documents. Does it start with a narrative? What information does the narrative provide?
What type of summaries are provided? Are there charts and graphs? Are they easy to read? How are expenses categorized?
How much detail is provided about lineitems?
Does it include guides describing what lineitems
mean? Do you like the way
theyâve organized the information? Can you suggest a better way?
â¢ If theyâve used a performance or program budget, how well is that information presented? What performance measures do
they use? What do those measures tell you about the organization? Are they using the right performance measures? What do
you think of their program structure? Do you think theyâve labeled their programs properly? Is there a better way to split the
organization into programs? If they havenât provided a program budget or performance measures, should they? What value
would that add to the organization?
â¢ What are the total expense? Are they going up or down? If expenses are increasing, whatâs driving it? Health insurance?
Fuel costs? New or expanded programs? If they are decreasing, whatâs driving that? Across the board budget cuts? Targeted
cuts? Decreases in revenue? Decreases in demand?
â¢ Does the organization have any source of revenue outside of appropriations from federal treasuries? If so, what is it? How
do they collect the money? Who pays it? How much do they pay? How much total revenue does it raise every year? What
portion of their budget is financed by this revenue? Do they have any cash or significant assets? How much? What are they?
Are they considering or have they recently implemented any new revenues? If so, what do you think about them?
We all know that our federal government runs a deficit of 10 to 20% every year. To balance the budget, all agencies will need
to make significant budget cuts or find new sources of revenue. In this section you will discuss any proposals in the budget
designed to cut costs or expand revenues. If the budget proposal doesnât include any ideas or discuss any recent cuts, try to
suggest some of your own. Tell us about specific proposals such as a cost saving ideas or new sources of revenue that have
happened recently or are currently under consideration. What do you think about the proposals? Can you make any
suggestion to improve them? What are the goals of the proposals? Do you think they will work?
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